DSA Seeks Administrative and Office Coordinator (NYC)

Democratic Socialists of America (DSA), the largest socialist organization in the United States, is seeking a seasoned and efficient project manager to join our team, support our organizing and build our movement by ensuring the smooth functioning of our office and organization. DSA is a member-funded organization with community and campus-based chapters of democratic socialists who carry out educational and activist campaigns to build grassroots working class power in their communities and on college and high school campuses.

This full time position is based in DSA’s small national office in New York City (lower Manhattan) and includes both high level business administration work as well as basic clerical and office support activities.

Responsibilities

Manage general inquiries

  • Be point of first contact for membership and chapter organizing queries and emails to info@dsausa.org.

  • Screen calls and direct other inquiries.

Prepare and send mailings to donors, members, and chapters

  • Mail merge letters and envelopes for various mailings.

  • Print materials.

  • Coordinate with the Program Associate for scheduling volunteers to stuff mailings.

  • Deliver postage checks to appropriate post offices, and send regulatory materials as needed.

Maintain records physically and digitally

  • Keep files for all paperwork from new organizing committees and chapters, the National Political Committee, their sub-committees, and working groups.

  • Keep files for regulatory paperwork and postage payments.

  • Maintain national email google listservs, administrative lists, and national website information.

  • Notify members of expired credit cards and other problems related to online payments.

  • Call members for database updates, such as address changes.

  • Coordinate all-staff calendar.

  • Maintain the Legacy Circle planned giving program.

Ensure smooth functioning of the office, equipment, and supplies.

  • Be primary contact for vendors including the office landlord and building manager, insurance carriers, office equipment, post office, and service companies such as phone, internet, CMS/CRM platform, email, etc.

  • Troubleshoot administrative or office problems which arise, including researching, proposing and carrying out solutions.

  • Develop new systems and research and propose new technologies to improve overall office and organizational efficiencies.

  • Manage office supplies, including keeping track of inventory and ordering more as needed.

  • Work with Program Associate to maintain swag inventory, and plan and place swag orders with vendors.

Event Planning & Logistical Support

  • Help plan, research and coordinate logistical aspects of national and regional meetings and conferences. Occasional travel required.

  • Coordinate reminders for organizing calls and manage our conference call schedule.

  • Organize committee reports and help prepare board packets prior to meetings of the National Political Committee.

Build on our existing Standard Operating Procedures and develop new systems as needed.

Perform other duties which may arise based on the needs of the organization.

Requirements

  • Minimum 1 year experience in office administration, operations, event planning, or related field

  • Exceptional attention to detail

  • Ability to multi-task with minimal oversight

  • Strong time management skills and ability to use limited resources effectively in a fast paced and results-oriented environment

  • Proven ability to efficiently manage a project and delegate when needed

  • Excellent computer skills: advanced proficiency in Microsoft Office Suite, specifically Word and Excel

  • Ability to hold the big picture in mind while simultaneously managing the details

  • Commitment to feminist, anti-racist, and anti-heterosexist principles and action

  • Creativity and a sense of humor

  • Available to start work in New York City immediately or within two weeks

Preferred

  • Familiarity with Google Drive and GSuite

  • Familiarity with NationBuilder, ActionKit, or other CRM/CMS platforms

Starting Salary: Commensurate with experience, $41,000 to $46,000.

Benefits: Employer paid health plan, three weeks paid vacation, $300 professional development budget.

Work Schedule: 40 hours a week, some flexibility on schedule (some evenings, weekends and telecommuting may be possible). Travel could be required for events, no more than every few months, if that.

Application Deadline: This is a rolling hire with interested applicants encouraged to submit their application materials by September 5th, 2017, or sooner.  Start date is as soon as possible. DSA is an equal opportunity employer.

To Apply: Email the following documents in Microsoft Word to Maria Svart, National Director, DSA, at jobswithdsa@dsausa.org:

  • resume

  • cover letter with statement of your qualifications and/or experience related to office management and operations

  • 3 references with direct supervisory knowledge of relevant work

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