College Assistant/Academic Program Assistant at JSMI

Description

The Joseph S. Murphy Institute for Worker Education and Labor Studies is a collaboration between the University and New York City labor unions, for the purpose of serving the educational, policy and research needs of unions and their members.  The Institute is comprised of two centers.

The mission of the Center for Worker Education is to: 1) offer undergraduate and graduate programs to working adult students and union members, 2) expand access to colleges throughout the CUNY system, and 3) partner with labor unions and employers to address training and education needs of union members.  The Center for Labor, Community, and Policy Studies conducts research, offers leadership development programs, hosts forums and national conferences, publishes articles, books and a national labor journal to promote debate on issues critical to labor’s future and its policy role.

Reporting to the Assistant to the Associate Director for Worker Education and working closely with the Academic Director and Program Manager, the part-time College Assistant/Academic Program Assistant will provide administrative support to an academic program at Joseph S. Murphy Institute for Worker Education and Labor Studies. Specifically, s/he will:

-help the Academic Director fulfill reporting requirements for SPS (i.e. help collect and collate data and paperwork for the completion of reports for SPS);
-help the Academic Director manage internal paperwork and processes (e.g. peer observations, syllabus collection, course evaluations, and admissions);
-assist the Academic Director and other members of the Urban or Labor Studies program teams with the planning and execution of events and special projects (e.g. recruiting events, grant applications, and brown bag talks and other special programs);
-take minutes at faculty and academic program team meetings;
-provide general administrative support for the Academic Director when necessary;
-assist the faculty members in the programs with preparation of materials for their classes;
-prepare the classrooms for instructions and troubleshoot issues that may arise during class time;
-maintain a calendar for the academic program;
-monitor student attendance rosters;
-keep lists of students (by and across program), faculty (by and across program) for various messages from directors, managers, and others;
-assist Academic Director/Program manager in getting in touch with students and/or faculty as needed;
-schedule various committee meetings;
-copy and scan course materials, syllabi for faculty;
-keep up-to-date files on course syllabi;
-schedule class observations, and following up for all paperwork;
-distribute midterm and final evaluations and overseeing their delivery to SPS;
-coordinate adjunct hiring process with AD’s and PM’s;
-track students/ maintain info re alumni network;
-maintain and add to growing and changing lists of contacts used for recruiting, inviting, informing, etc.;
-help research and maintain labor/community events/meetings for recruiting purposes;
-assist programs with keeping abreast of local union elections, changes in leadership, new education benefits won at bargaining tables, etc.;
-assist with mailings and other correspondence from Academic Director and other faculty (letters of recommendation, faculty reappointments, communications for in-house programs and conferences);
-collect and follow up on other SPS related forms/paperwork.

Qualifications

Minimum Qualifications:
– High School diploma/GED

Preferred Qualifications:
-Undergraduate degree preferred.
-Advanced computer skills required – MS Office (Word, Excel) and Internet searches.
-Excellent phone etiquette and professional demeanor required.
-Two years practical clerical experience in an office environment preferred.
-Good writing skills preferred.
-Knowledge of CUNY administrative systems (e.g., CUNYfirst) a plus.

Salary Range

$15.00 per hour

Hours

20 hours per week

How To Apply

Please send resume and cover letter along with the names, addresses, and phone numbers of 3 business references to:

SPS-JSMI College Assistant/Academic Program Assistant Search
Nelly Benavides
Joseph S. Murphy Institute for Worker Education and Labor Studies
25 W. 43rd Street, 19th Floor
New York, NY 10036
Email Address: Nelly.Benavides@cuny.edu

An Equal Opportunity/Affirmative Action/IRCA/Americans with Disabilities Act Employer.

The Graduate Center complies with the Clery Act and copies of its annual report on security policies and statistics are available in its Security Office.

Selected applicants must pay fingerprint and filing fees (full-time CUNY students are excluded from fingerprint fee)

  • All prospective candidates must be able to be certified as eligible to work under the provisions of the Immigration Reform and Control Act.
  • The Graduate School and University Center verifies education and experience statements.